Sobre

Executive Assistant (Full-Time | Operations Track) Company: re-viv | www.re-viv.com Location: Remote Hours: Full-Time Start Date: Immediate About re-viv re-viv is an impact-focused real estate investment and development company based in San Francisco, CA. The Role We’re hiring a full-time Executive Assistant to support the Principal and help build the company’s operating system. This is not a traditional admin role—it’s a stepping stone into an Operations Associate / Operations Manager path with exposure to acquisitions, capital raising, construction, leasing, and asset management. The role blends: Executive support (calendar, email, coordination) Operations and systems (SOPs, dashboards, KPIs) Personal productivity support (time tracking, basic personal finance, family scheduling) Key Responsibilities: - Principal Productivity & Priorities - Run a weekly time review and short summary using time-tracking data. - Maintain and track against an “ideal day” template; flag gaps and patterns. - Review Asana dashboards weekly to highlight where the Principal’s time and PD tasks are concentrated. - Send a daily priorities email (top tasks, decisions, and follow-ups). - Apply a consistent framework for what goes on the calendar vs. delegated vs. dropped. Inbox, Calendar & Follow-Ups - Manage the Principal’s calendar, calls, and meeting confirmations. - Do a daily 20-minute inbox cleanup: archive, delegate to Asana, unsubscribe. - Maintain a “Waiting on Someone Else” list and proactively follow up. - Track sent emails for missed follow-ups and send reminders as needed. Personal Finance & Life Admin - Run a weekly personal budget review and categorize transactions. - Help oversee basic personal finance tracking for the Principal. - Suggest and schedule monthly kids’ activities and add them to the calendar. Business Operations & Reporting - Keep Google Drive organized and up to date. - Maintain HubSpot CRM hygiene and track investor follow-ups. - Proofread and format decks, contracts, and memos; ensure files are saved correctly. - Provide light project/vendor coordination and ensure deliverables are on track. - Support property management by helping collect KPIs and standing in on leasing/renewal coordination when needed. Help maintain personnel review checklists, property management accountability items, and simple performance tracking for bookkeeping/CFO/accounting (deliverables, timeliness, ROI). Systems & Tools - Help refine SOPs for leasing, investor communication, vendor tracking, onboarding, and property management workflows. - Keep living documentation (Google Docs, Looms, checklists) current and easy to use. - Assist with cross-team handoffs (acquisitions → rehab → lease-up). - Integrate time-tracking data (e.g., Golf Form / UA sheets) into Asana dashboards. - Explore simple tool integrations (Asana, Google Sheets, CRM, AI tools) that improve visibility and efficiency. Growth Path (Operations Track) Over 6–18 months, the right person will: - Own key operations dashboards and regular reporting to the Principal. - Take the lead on SOP creation/refinement and adoption. - Support or lead hiring workflows and onboarding documentation. - Shift from support into ownership of select operations functions. What We’re Looking For - 7-10 years in an operations, EA, chief-of-staff, or similar role in real estate, FinTech, PropTech, or adjacent sectors. - Experience building or refining SOPs, not just following them. - Strong sense of ownership; comfortable driving deliverables from others. - Excellent digital organization; fluent in Google Workspace, Asana (or similar), and CRMs (ideally HubSpot). - Strong written communication and documentation habits. - Comfortable with a mix of business and personal executive support. Based in the U.S., Mexico, Canada, or Latin America, available during Pacific/Mountain business hours. Why This Role Matters You’ll be a foundational hire, directly shaping how re-viv scales its business as the Principal launches two other companies that are adjacent to the existing real estate focus. Interview Process 30-minute pre-screen interview Second interview (1.5–2 hours) with the Principal, with questions provided in advance and discussion based primarily on your responses 3rd interview + short skills test + Kolbe Assessment Half-day immersive working session Offer How to Apply Send your resume and a short note introducing yourself, including 1–2 examples of systems, SOPs, or dashboards you’ve helped build or improve.