Sobre

• We're looking for a top A-Player to work with one of our clients located in Atlanta, Giorgia! This person will be the right-hand to the founder of the company and will become a key member of the team, enabling support/growth and operations success across all the company.
• CORE RESPONSIBILITIES
• 1. Executive & Administrative Support
• Manage my calendar, appointments, travel, and time-blocking.
• Prioritize emails, filter incoming requests, and prepare responses as needed.
• Coordinate with our brokers, vendors, and outside partners.
• Maintain systems, files, documents, and key dashboards.
• 2. Content, Marketing & YouTube Coordination
• Manage weekly content pipeline (YouTube, LinkedIn, training material).
• Prepare scripts, organize recording sessions, coordinate editing, and publish completed videos.
• Upload content into platforms like Synthesia, YouTube Studio, Canva, and CRM.
• Track posting schedule, performance metrics, and follow-up tasks.
• 3. Broker Team Operations & Meeting Management
• Prepare weekly team meeting agendas and talking points.
• Track broker KPIs, maintain accountability systems.
• Ensure follow-up tasks are captured, assigned, and completed.
• Assist new brokers with onboarding materials, compliance items, and operational orientation.
• 4. Deal Flow Support & Transaction Coordination
• Assist in collecting seller documentation, preparing data rooms, and assembling due diligence files.
• Coordinate communication between sellers, buyers, attorneys, lenders, accountants, and brokers.
• Maintain transaction checklists and ensure milestones are completed on schedule.
• 5. Strategic Project Execution
• Coordinate initiatives related to private equity outreach, referral partners, and M&A marketing.
• Support the execution of the annual and quarterly agency plan.
• Maintain priority trackers (Who/What/When, dashboards, project charters).
• Ensure that strategic goals (content, broker performance, marketing agreements, acquisitions) move forward consistently.
• 6. Personal Executive Logistics
• Assist with travel planning, reservations, and occasional household administrative tasks as needed.
• Manage recurring health, calendar, and organizational reminders.
• Respect boundaries, confidentiality, and personal scheduling priorities
• Minimum 3+ years in an Executive Assistant, Operations Coordinator, or Chief-of-Staff–style role supporting a CEO or business owner.
• Proven success managing complex calendars, communications, and project workflows.
• Strong proficiency with digital tools (Google Workspace, CRMs, task managers, spreadsheets, Canva, YouTube Studio, Zoom).
• Exceptional written and verbal communication.
• Ability to manage multiple priorities independently with minimal oversight.
• High confidentiality, discretion, and emotional intelligence.
• Organized, proactive, and highly reliable.
• Preferred (Huge Advantage)
• Experience in business brokerage, M&A, private equity, real estate, or professional services.
• Experience supporting content creators, YouTubers, or personal brands.
• Experience in marketing coordination or CRM management.
• Project management certification or equivalent real-world experience
• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!
• One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
• Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!